Likely, you are doing nothing “wrong” but you could be doing it a bit differently! First of all, have you considered working with a Professional Recruiter? Remember, a recruiter is someone who does that for a living, day in and day out. They know the “inside candidate market” because they are in it constantly. If cost is a consideration, take a look at what you have spent in terms of lost hours on your job – doing what you do best, hiring inappropriately and having to terminate a person or having the vacancy cause stress and extra hours for those who are trying to pick up the slack at work. If you start to add all those “hidden costs”, the investment in a Professional Recruiter is minimal. Having said that, you need to be clear on what your budget will allow and tell your recruiter that. Some recruitment companies will negotiate their placement fees. Some will work “contingency” for you, meaning you don’t pay a dime unless you end up hiring from them. The advantage there is, you can “see what they have” and compare to what you were able to find on your own and then decide if it is worth the fee to hire from their efforts.
One of the best ways to work with a Professional Recruiter is on a retained basis. If you select a reputable one, you will not be disappointed. It is as if they become an extension of your organization. They will get to know what will work for you and what won’t in terms of “chemistry or fit”. They will do their due diligence on how the new person will integrate into the role and become a productive member of your team faster and more effectively. They will do the tedious work of organizing interviews and putting together appropriate questions so you are all set for your interview. They will listen to you as you discuss the pros and cons of each candidate and help you narrow it down so you make the “right” decision for you and your organization at this time. They will represent your organization with integrity so that a candidate will make an informed decision about joining you. They will search the marketplace and not just wait for someone to apply to the role. They will conduct reference checks and credential checks so you can rest assured the candidate “checks out”. They will follow up with you to ensure the placement is going well and even help with “on-boarding” the candidate.
There is a general feeling that retained searches cost more, however when you factor in all the benefits of being able to hand this over to a trusted advisor, the investment becomes minimal with maximum returns.